How do I Prepare for a Move?

Following guidelines may help you plan better in case your office is being moved:

• Clear your bookshelves and desks of all books. These books should be placed in cardboard boxes, sealed and your name (clearly visible) on the outside of the boxes. Please stack these boxes in a corner or area of your office that is easily accessible to the maintenance personnel who will be moving them. Limit the size and weight of the box to reasonable levels. (Paper sized boxes, 40-50lbs).
• Boxes for packing are not provided by the Facilities Management. However, if you are aware of empty boxes on campus that you would like delivered to your department for packing purposes, we can transport them.
• When finished packing your books and materials, please number each box and keep a master list of how many boxes and their contents. You might want to use a system such as 1 of 7 (first box of a total of 7 boxes).
• All personal items, such as pictures, lamps, radios, etc. should be taken home. Anything valuable must be removed because the space will be open during construction. The maintenance personnel cannot and should not be responsible for the care of those personal items.
• Computers and printers should be tagged with masking tape that clearly indicates your name. It is recommended that you tag each piece of EquiPMent in two or more places. EquiPMent should be disconnected and ready to move. If you need help in this area, please call Academic Computing.
• If you have a vertical file cabinet that you will want moved to your new office location, please make certain that it is prepared in such a manner that none of the drawers will come open in the move. Drawers heavy with papers or materials can be placed in plastic bags to keep the contents in place or you can place the materials in cardboard boxes with your names clearly indicated. Lateral Files must be emptied. Again, the maintenance personnel cannot be responsible for any loose papers or drawers that become loose.
• If furniture is to be moved, please measure the new location and draw a sketch of where different pieces of furniture need to be placed. If assembling will be needed, please note that the work will probably be done a different crew and may not happen concurrently with the office move.
• Painting is not normally done each time an office is moved. If you feel that there is a need for the new location to be painted, please make your request online and our painting crew will assess the need. You may note that while we make every effort to paint when offices are vacant, a scheduled office move must not be delayed in anticipation of painting (which may be done later).
• Copiers that need moved should be coordinated through Business Office.